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Table of Contents (Online Help)

Group Member Repayments

This screen enables a user to make group member loan repayments, savings deposits and payment for stationery for loans taken by group members who are tracked at group member level and members can get individual loans.

Note: The loan acquired by a member as an individual loan can be paid for through the client's group member saving or the normal loan repayment under the loans module Loans/Repayments and Loans/Repayments/Group Member Repayments.

How to make Group Member Repayments

To make Group Member Repayments you go to loans\Group Member Repayments. A screen like one below appears:

• Client Code: Enter the Client Code in the text box provided or select it by clicking on the Choose button and then click the Pick button to select a client from the grid that appears. Once a Client Code is selected, you will revert to "Group Member Repayments" screen:
• Look: Click on this button to display Group Members Repayments screen for the selected loan number.

Note that the system will calculate the loan amount expected for each group member as at the date selected above

• Date: Enter the dateupto when you want the system to compute the Loans e.g. "01/06/2018".
• Calculate: Click on the calculate button for the Loan values of the selected group to be generated and displayed. in the grid as seen below:

• Voucher: Enter the voucher number (if set at Register Part 2) 
• Transaction Type: From the drop down box,  Select the transactions type e.g "cash" and the account to post the entries to
• Savings Product 1:  Select from the drop down box a savings product to which the clients want to make a savings deposit. In case the group clients have one savings product then it’s what will appear in the text box. There is no need to select it afresh unless they have more than one savings product.
• From Loan No.:  Enter the Loan Number from which to start the loan transactions to be made and also the loan number on which to end. In this example it’s the same Loan number "KA/000010". Or select the option check for all to have all members who took loans in the group to be included.
• Set all:  Select this option to be able to set the amounts of your choice for loan payments, savings deposits and stationery. Selecting this option activates the drop down box to select an item e.g. "Loan Repayment" enter the amount in the field provided e.g "15,000".

As seen above, the amount in the loan repayment column has changed from the expected amount loaded to the one chosen i.e "15,000". The same will apply to other items selected (i.e. the savings 2,500 and stationery 1,500).

The total amounts paid will then be reflected in the corresponding fields below. These fields are read only.

• Include Active clients without outstanding Loans:  Select this option to include members who did not take loans but are registered in the group. This is only possible if Loans are tracked at group member level and Members in the group can take individual loans. (Check settings at Loans part 1)
• Click to load loan repayments: Once the system has computed the expected loan repayment amounts the user can enter the loan repayments manually. However this facility enables the system to transfer all the expected loan amounts to the Loan repayment column when clicked. The narrative will then change to Click to clear loan repayments, when clicked the loan amounts in the loan repayment column will be cleared.

Click Save button, a pop up screen appears with the message "Are you sure you want to post group member repayments?" click on Yes button to have them posted and you automatically exit the screen.

Related Topics

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